Winter 09-10

The OVAR Geriatric Education Centers at the University of Kentucky and University of Louisville announce the release of the Kentucky All Hazards Long Term Care Planning and Resource Manual. The manual is the result of review of approximately ten resource guides from around the country for long term care emergency preparedness. Input was also solicited from the Kentucky Association of Health Care Facilities, the Kentucky Association of Homes and Services for the Aging, the Kentucky Hospital Association, the Kentucky Office of Inspector General, Kentucky Long Term Care Ombudsman, Kentucky Healthcare Planning Coalitions and the Kentucky Department of Public Health.

The Manual is designed to provide a comprehensive user-friendly tool to create your facility-specific emergency plan. It is in electronic format that can be downloaded and revised to meet facility requirements. It is adaptable to the needs of each facility and can be completed and updated in Microsoft Word for user ease. We have included mechanisms to record changes to your plan, security and control options, periodic review including regulatory changes, changes in hazards, drills and exercises, and after-action reports as well as annual certification. The plan incorporates elements of ICS 100, 200 & 700.

The contents of the plan include:

Section 1. Basic Plan Elements

Section 2. Vulnerability Analysis

Section 3. Emergency Preparedness and Planning

Section 4. Emergency Response Disaster Templates

Section 5. Recovery

Section 6. Appendices

Section 7. Checklists cross-referenced from CMS, USDHHS

Access the Kentucky All Hazards Long Term Care Planning and Resource Manual.

Guides for completing Sections 1 & 2 of the model plan are below:

Inside This Issue

Ready...Set...Go! Sections I & II of the LTC Emergency Plan (including step-by-step tips)
New - KY Long Term Care Ombudsman
Networking - Who You Need to Know
Long Term Care & Incident Response
Can Pets Get Swine Flu?
Long Term Care Infection Control
Upcoming Trainings

Ready ... Set ... Go!

Completing Sections I & II of the

LTC Emergency Plan

Section I

Save the plan to your computer.

Create/activate your multi-departmental emergency planning team.

Step 1: Basic Plan Elements Quick Look Profile
Step 2-3: Mission, Purpose, Executive Summary
Step 4: Application & Scope
Step 5: Organizational Chart
Step 6: Succession of Command
Step 7: Incident Command Posts

Detailed tips for completion of Section I

Section II

Step 1: Hazard Vulnerability Analysis
Step 2: Facility Disaster Preparedness Assessment
Step 3: Alternate Facility (Relocation Site) Assessment
Step 4: Crisis Public Relations

Detailed tips for completion of Section II

Watch for tips on completing Section III in next

KY Preparedness for Aging E-Newsletter

Networking

Once your organization has adopted a disaster planning model, networking may be the most valuable effort your organization can undertake to ensure successful response from partners in the event of an evacuation of your facility or a shelter-in-place situation. Most long term care facilities are affiliated with their state associations. Networking is a standard component of those affiliations. Association networking, however, is not enough when you need to call on other nursing facilities to accept evacuated residents in the middle of the night, pharmacists to fill prescriptions during an emergency, or electric/telephone/water utilities to place your facility on priority lists during a power/telephone outage or water main break.

Who Do You Need To Know?

County Emergency Manager
Regional Emergency Manager
Local Public Health Preparedness staff
Metropolitan Medical Response System (MMRS)
Key local responders such as the fire chief and EMS, Red Cross, police and mental health representatives
Kentucky Community Crisis Response Board (KCCRB )
Local pharmacy, supermarket, faith-based organizations, non-profit agencies and schools
Nursing Facility reciprocal MOUs